March 13, 2020

Subject: SARS‐CoV‐2 / Coronavirus disease (COVID‐19)

Due to the heightened concern of the respiratory virus “SARS‐CoV‐2 or otherwise referred Coronavirus disease (COVID‐19) and the global outbreak now penetrating into and across the United States and particularly in the localities in which we live and serve, Elevator Control Service (ELCON) explicitly intends to take all reasonable precautions to ensure that the safety and well‐being of our valued employees, family members, and clientele is Priority One and takes utmost precedence over all other priorities.

All ELCON personnel are highly encouraged to maintain constant awareness of their environments both on and off the job, and sustain open communications with their immediate superiors and colleagues by regularly reporting any concerns regarding known or suspected cases of COVID‐19 within their place of employment as well as contracted job site facilities in which they work.

ELCON is, and will continue to closely monitor the Centers for Disease Control and Prevention (CDC), the World Health Organization (WHO), and other Federal, National, and State health agencies for the most up to date information and official guidance relating to local outbreaks affecting our communities and suggested protective measures towards safeguarding our employees and general public against the seriousness of this pandemic.

Open Communication with Elcon of any suspected COVID‐19 cases at their facility is of utmost importance for Elcon Employees and the safety of the general public. The following details of our Administrative Control Policy as a result of the recent COVID‐19 health concerns, are cited below

Administrative controls for SARS‐CoV‐2 include:

• Inspire sick workers to stay home or away from their place of employment.
• Minimize contact among co‐workers, clients, and customers by replacing face‐to‐face meetings with virtual communications and implement telework if feasible.
• Develop emergency communications plans, including a forum for answering workers concerns and internet‐based communications, if feasible.
• Provide workers with access to up‐to‐date education and training on COVID‐19 risk factors per the CDC’s latest guidelines.

Implemented protocols in response to the COVID‐19 outbreak:

• Promote regular usage of proper Personal Protective Equipment (PPE) per the Center of Disease Controls most recent guidelines.
• Minimize exposure to high risk establishments and limit services to facilitate emergency repairs when feasible.
• Promote frequent and thorough hand washing. If soap and running water are not immediately available, provide alcohol‐based hand rubs containing at least 60% alcohol.
• Inspire workers to stay home when sick or feeling ill.
• Encourage employees to self‐monitor for signs and symptoms of COVID‐19 if they suspect possible exposure.
• Encourage respiratory etiquette, including covering coughs and sneezes.
• Discourage workers from using co‐workers phones, desks, offices, keyboards, or other work tools and equipment, when possible.
• Maintain regular housekeeping practices, including routine cleaning and disinfecting of surfaces, equipment, and other elements of the work environment.
• Maintain open communications with all employees and customers with regards to any changes or recommendations concerning COVID‐19.
• Encourage social distancing and refrain from shaking hands and embracing others with bodily contact.
• Postpone or pause all non‐essential work travel when possible

Response Service:

During this time of National crisis, ELCON strives to ensure that all manpower and contractual obligations to our clients are sufficiently fulfilled. All essential and non‐essential management and administrative personnel shall make the necessary efforts to adequately support the operations and central dispatching centers either physically as able, or remotely when feasible. All field technicians shall maintain their routine service duties with increased awareness to sensitive and heavily populated environments. Any bargaining unit employee responding to emergency or non‐emergency requests for service in high risk establishments shall determine if accessing such work sites and/or facilitating the required services is acceptably safe.

Absenteeism:

Workers may be absent due to sick or illness to themselves, or serve as caregivers for sick family members or children out of school or day care centers due to mandated or precautionary closures; have at‐risk or immunocompromised family members at home, or simply fearful of possible exposure at work.

Interrupted supply/delivery:

Shipments supplied from geographic areas severely affected by COVID‐19 may be subject to delay or cancelled in its entirety with or without notification. Postponements resulting from such shipping delays shall not reflect negatively on ELCON, nor serve as cause for penalty or potential breach of contract of any kind.

Respectfully
Elevator Control Service
Aubrey (A.J.) Jones
President